Executive Assistant
Company: City of Atlanta
Location: Atlanta
Posted on: October 11, 2024
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Job Description:
Salary range of $60,000 to $65,000 annuallyPosting expires:
10/18/24General Description and Classification StandardsThis class
coordinates complex administrative services within an assigned
department. Performs and oversees technical and office
administrative duties in support of the assigned Department Head.
Serves as a liaison between an assigned department and other
administrative and support departments, oversees support operations
of large complex and or diverse city departments. May supervise
clerical and other support staff; may be in charge of a specific
area of assignment as directed by the Department Head.This is an
experienced skilled position that routinely works with the most
challenging assignments; serves as a specialized subject matter
expert in one or more specific areas; and guides the work of the
following areas:initiating policies; developing programs;
maintaining communication links with senior management; planning
and implementing community outreach activities; tracking
regulations; researching funding opportunities; developing
performance measures; providing direction on managerial or
administrative policies and procedures, preparing productivity
information and workload evaluations; and responding to public
inquiries concerning City operations, policies or other
activities.Supervision ReceivedWorks under minimal supervision by
the Executive Director of Constituent Services and sets own work
sequence and pace within process/department limitations.
-ResponsibilitiesEssential Duties & Responsibilities These are
typical responsibilities for this position and should not be
construed as exclusive or all inclusive. May perform other duties
as assigned.
--- Performs a wide variety of executive secretarial and
administrative duties as required by daily operations within the
assigned department.
--- Coordinates office activities and schedules; develops and
recommends office policies, procedures and systems; ensures smooth
office operations.
--- Assists in preparing speeches and news releases.
--- Researches and analyzes routine administrative projects for the
Department Head.
--- Receives and screens all communications to the Department Head
including telephone calls and email messages; provides assistance
using independent judgment to determine messages that require
priority attention; prioritizes and facilitates communication.
--- Prepares and reviews written communications and reports; drafts
correspondence, schedules, memos, spreadsheets, and other documents
from notes, dictation and other sources.
--- Independently responds to letters and general correspondence of
a routine nature. Responds to inquiries, complaints, suggestions
etc. from a variety of sources, both public and private. -
--- Proofreads and edits documents for accuracy and format;
distributes documents as instructed.
--- Serves as a liaison for the assigned department and other City
Departments, divisions and outside agencies; negotiates and
resolves significant issues.
--- Serves as a departmental representative on special projects,
committees and tasks forces as assigned.
--- Makes travel arrangements for assigned Department Head;
maintains appointment schedules and calendars; arranges meetings
and conferences.
--- Provides follow up to assignments given to members of the
management team by the Department Head and provides status reports.
pertinent work.
--- Manages procurement items for the department in line with the
assigned department budget; performs related duties and fulfills
responsibilities as required. -Decision Making -Uses independent
judgment and discretion including the handling of emergency
situations, determining and deciding upon procedures to be
implemented, setting priorities, maintaining standards and
resolving problems.Leadership Provided -Provides guidance and
training as required to lower level employees, interns, temporary
employees, etc. -Knowledge, Skills & AbilitiesThis is a partial
listing of necessary knowledge, skills, and abilities required to
perform the job successfully. It is not an exhaustive list.
--- Good organizational, management, human relations, and technical
skills.
--- Knowledge and skills in the use of computers.
--- Knowledge of management and administrative practices, policies
and procedures as necessary in the completion of daily
responsibilities.
--- Knowledge of all applicable laws, ordinances, policies,
standards and regulations pertaining to the specific duties and
responsibilities of the job.
--- Skill in communicating and interacting with subordinates,
elected officials, management, employees, members of the general
public and any other groups involved in the activities of the
City.
--- Ability to develop and administer operations and staff plans
and objectives; ability to develop and implement long-term goals in
order to promote effectiveness and efficiency.
--- Ability to keep abreast of any changes in policy, methods,
operations, budgetary and equipment needs, etc. as they pertain to
operations and activities.
--- Ability to effectively communicate and interact with
management, employees, members of the general public, and all other
groups involved in the activities of the City.
--- Ability to assemble information and make written reports and
documents in a concise, clear and effective manner.
--- Ability to use independent judgment and discretion including
the handling of emergency situations, determining and deciding upon
procedures to be implemented, setting priorities, maintaining
standards, and resolving problems.
--- Ability to comprehend, interpret, and apply regulations,
procedures, and related information.
--- Ability to read, understand and interpret reports and related
materials.
--- Ability to handle
Keywords: City of Atlanta, Redan , Executive Assistant, Other , Atlanta, Georgia
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